Posted July 6, 2021

Group Rooms Coordinator

Summary of Position:

The Group Rooms Coordinator is responsible for managing group room reservation and inventory through effective administration and attention to detail to maximize room revenue and ensure complete customer satisfaction. 

Essential Functions:

  • Within 48 hours of receipt, inputs all group room listings by following a detailed checklist.
  • Works with Director of Revenue Management to achieve optimum occupancy and revenue.
  • Reviews contracts for accuracy in rates, dates, billing inventory levels, and other miscellaneous information.
  • Creates and maintains complete files on all bookings reflected in Sales PMS.
  • Handles all guest requests, comments, and complaints.
  • Participates in weekly group pick-up meetings.
  • Attend group pre-convention meetings.
  • Answer reservation sales calls when volume dictates.


Education: High School diploma or equivalent

Experience: Six months prior reservations or front office experience required in a full service hotel or related. Prior experience with the Springer Miller System is required.

Certificates or Licenses: N/A

Knowledge, Skills, and Abilities:

  • Strong knowledge and ability to use the Microsoft Office Suite 2010.
  • Strong working knowledge of the Springer Miller system.
  • Ability to maintain consistency, diplomacy and tact in difficult or challenging situations.
  • Ability to follow detailed record-keeping procedures that involve intense administration and attention to detail.
  • Ability to make independent decisions.
  • Ability to make quick and efficient decisions to benefit the team and guest.
  • Ability to memorize and perform Grand Expectations, AAA diamond standards, and Mystery shopper standards.
  • Ability to use a moderately complex computer system and troubleshoot software problems.

Personal Characteristics:

  • Behaves ethically.
  • Communicates effectively: Speaks and listens in a clear, thorough, and timely manner, effectively reading and writing, using the English language.
  • Professional Appearance: Exhibits an appearance appropriate for a four diamond resort (Specific grooming standards are available for review).
Logo for Arizona Grand Resort & Spa

Arizona Grand Resort & Spa

8000 South Arizona Grand Parkway

Phoenix, AZ 85044

Telephone (602) 438-9000