Senior Sales Administrative Assistant Remote

(On Location Arizona Grand or Open to Remote)

Summary of Position:

The Administrative Assistant to the Sales department manages the Sales reception area while supporting multiple sales managers from the Arizona Grand Resort & Spa and sales Managers from The Scott Resort & Spa. The position is integral to the sales process by facilitating client request for proposals (RFP), proposals, contracts and related group booking activities.

Essential Functions:

• Assist sales managers with essential functions (expense reports, site inspection coordination, sales file organization, sales related accounting issues).
• Prepare sales contracts, proposals and client documents.
• Coordinate incoming client RFPs (request for proposal).
• Coordinate VIP reservations and amenities.
• Perform various sales office organizational activities.
• Take part in Sales Office reception area coverage.
• Answer multiple phone lines while remaining organized.
• Lunch/vacation coverage.
• Quote rates and communicate with guests and meeting planners via verbal and written communication.
• Shadow Site Tours (as requested by the Manager).
• Other duties as assigned by the Director of Sales and Marketing, Director of Sales, Sale Managers and/or the General Manager.

Qualifications:

Education: High School Diploma or equivalent required, college degree preferred. 

Experience: Previous Administrative/Clerical experience required; hospitality experience preferred.

Certificates or Licenses: N/A

Knowledge, Skills, and Abilities:

• Required proficiency in Delphi inventory management system & Microsoft Office products (Word, Excel, Outlook)
• Required knowledge of hotel/resort operations
• Able to multi-task efficiently
• Proficient project and organizational skills

Personal Characteristics:

• Behaves ethically.
• Communicates effectively: Speaks and listens in a clear, thorough, and timely manner, effectively reading and writing, using the English language. 
• Professional Appearance: Exhibits an appearance appropriate for a four diamond resort (Specific grooming standards are available for review).